If you hold a lot of meetings in person, Sidekick is a great choice. It’s a free calendar and scheduling app that lets you save a variety of your favorite meeting types. Not only can you integrate with your most-used video conferencing tools like Zoom, Teams, and Google Meet, but you can also save your favorite physical meeting locations. You can create up to five scheduling links to keep your meeting invitations organized. These can range from quick 15-minute catch-ups to hour-long brainstorming sessions—and everything in between. When offering each booking link, the invitee will only be able to schedule that type of meeting in the available timeslots, which you can change based on type, too.

You’re eligible to join with up to 100 participants for large group calls when you download and access their software and organize a meeting through it. You can schedule your call in advance and send invitations and reminders to attendees. These apps are now used as resources for family get-togethers (for example, I’m part of a monthly family meeting), organizational meet-ups, group TV watches, and other gatherings. When choosing a solution, you should also review the customer support offerings.

More By Google

Some tools (like GoTo Meeting) have both time and participant caps that make the free plan impractical for groups. Jitsi is 100% free, 100% open-source, and requires zero accounts. For privacy-conscious users, Jitsi can be self-hosted on your own servers, giving you complete control over your data. Another cool feature of BigBlueButton is the ability to conduct live polls while an online class is going on, which can help educators make decisions in real time based on the students’ interests.

RingCentral is a communications platform with several Internet-based software tools that help businesses of all sizes manage and scale their internal and external telephony and conferencing operations. Furthermore, it has a “meet now” button, allowing users to start their meetings immediately. With the new “filter” feature, users can customize their screens with stickers and colors during meetings. Previously known as Google Hangouts Meet, Google Meet is part of the Google Workspace (formerly G Suite) suite of collaboration and productivity tools. Google Meet provides enterprise-class conferencing services for organizations of all sizes. Users can integrate this video platform with a full range of Google products, including Gmail, Google Docs, Google Calendar, and more.

• Good internal communication software attempts to mimic the experience of real-life interaction.
• It lets you meet just three users at a time —including yourself.
• The video calling supports up to 50 participants with no time limit on the free plan.
• Problems are resolved before construction begins and this helps our teams deliver projects faster, optimize costs, and better satisfy clients,” says Tomislav Žigo, Chief Technology Officer at Clayco.

This means appealing user interfaces that are easier to read, fewer clicks from start to finish, and team features to smooth out internal coordination. Meeting scheduler apps get rid of this back-and-forth, place the events in open slots in your calendar, and follow up with everyone with the conferencing links. Set it up once, share it with your invitees, and let them book time with you with four or five taps, tops. While video and audio are the backbone of a great meeting experience, chat helps users share ideas and maintain separate conversations on the side, without disrupting the entire meeting. In this article, we’ll share the 9 best video conferencing apps and what features you can expect when you use them. This version has additional features, such as integration with Microsoft Office and advanced security and management tools.

The right one for you really depends on the exact features you need and your budget. Any of the providers listed above is a fine option, though some are likely better suited for your needs. If you’ve read our recommendations above and are still not sure where to start, you’re probably best off just starting with a free version of Zoom before committing to any paid plans. Security is a top priority when it comes to video conferencing software, especially as more sensitive conversations and documents are shared online. Leading video conferencing platforms offer end-to-end encryption to protect your virtual meetings from unauthorized access. Secure authentication methods and access controls help ensure that only invited participants can join, while features like meeting locks and waiting rooms add an extra layer of protection.

Coupled with the smart meeting, it makes it a really nice calendar co-pilot to help optimize your schedule without you having to work hard for it. I know this because, in addition to testing it and chatting with the CEO, I’ve worked on a content project with them. If booking links aren’t living up to the expectations—or if you’d just like to hop on an AI-driven way of scheduling—sign up for the waitlist. This means you can connect it with thousands of other apps and build dynamic scheduling workflows. For example, when someone schedules time with you in SavvyCal, you can automatically send an AI-generated confirmation email, tailored to the meeting type, attendee, or goal. Zapier can also add related pre- or post-meeting tasks to your project management app and update internal records.

Beyond the multiple meeting venues, Sidekick is also reliable and easy to use. It has a very minimalist and intuitive dashboard layout, and you can easily set your availability preferences and default meeting durations across all meeting types. Reclaim can make this happen because it’s a little bit more than a meeting scheduling app—so much so that it’s almost out of scope for this list. It’s an AI calendar with an engine that tracks your habits and reprioritizes your days based on what you have to https://talk-liv.com/ do. This prioritization engine is behind the smart meeting features, which I’ll walk through slowly because they’re a bit complex.

Pros Of Microsoft Teams:

With a free Zoom account, you can host up to 100 participants for unlimited meetings. Features include three editable whiteboards, team chat, and mail and calendar integration. The paid version includes up to 50 meeting attendants among other features. Pricing for paid versions starts at $7.25 per user per month based on an annual subscription. Google Meet is a great video meeting app for individuals and businesses. It’s browser-based on computers but requires an app to access from your phone or tablet.

Best Virtual Meeting Platforms For Your Team In 2026

Today’s cloud technology makes it possible for reliable video conferencing that’s both accessible and affordable. And it has gotten even better since the unexpected demand brought on by the pandemic when the only way to work was remote. Good internal communication software attempts to mimic the experience of real-life interaction. This means you can build genuine connections, close deals, and get to know your coworkers without hiring office space.

For current Google customers looking for a free video-conferencing solution, Google Meet is an excellent way. Get full access to premium articles, exclusive features and a growing list of member rewards. Adobe Connect users enjoy that they can create training programs for others and automate them using the learning management systems (LMS) integrations. ClickMeeting integration with PayPal allows you to host paid webinars, charge attendees, and get the money directly into your PayPal account. If you’re comparing platforms like Livestorm vs Zoom, you’ll find that Zoom falls on the expensive side since it charges per user. Zoom users enjoy using this platform because of its quality and ease of use.

Webex offers a free plan for meetings up to 40 minutes long with up to 100 attendees. Using Cisco’s Webex video conferencing app, you can easily connect online attendees with people in physical conference rooms that have Cisco technology. This app offers real-time translation captioning from 13 different languages so you can have multilingual conversations smoothly. Livestorm is free to use for small teams (up to 30 attendees) hosting 20-minute meetings. Then, pricing starts at $1,250 per year for 1,000 yearly active contacts. Selection of virtual meeting platforms should consider features like automation, analytics, and engagement tools to enhance meeting productivity.